(I) How to Use Accrual in Accounts Payable (Pro version only)

NOTE: You may choose to not show accrual options in DonorWorks Accounting by selecting that checkbox on the Accounting Preferences window.

Most churches operate on a cash basis, not letting expenses affect the general fund until they are actually paid. If you wish to accrue invoices into current liabilities and have the expense affect the general fund before they are actually paid, you may do so through the accrual feature in CDM+ Accounts Payable. Using Accrual will give you a more accurate picture of the church's expenditures. Expenses will appear on reports in the month they actually occurred, rather than when they are paid.

NOTE: If you wish to make a partial payment of an invoice, it must be accrued.

  1. First make sure that an Accounts Payable Liability exists in your Chart of Accounts, such as the following:

  2. Enter Invoices normally through Invoices in Accounts Payable.
  3. Select Accrue Invoices from the Accounts Payable menu on the Accounting menu.
  4. Click the drop down arrow on the Liabilities field and select from the drop list the liability into which you wish to accrue invoices.

  5. Double-click on each of the invoices you wish to accrue into the selected liability. The selected liability will be listed in the Liability column to the far right, indicating the items marked for accrual. One or more invoices may be accrued at any given time. The Accrue All button may be used to mark all items for accrual. To change the accrual date for an invoice/ invoice line, double-click the accrual date, enter your new date and click OK.
  6. Click the Save button. These Invoices have not actually been paid yet, but all Income, Expense, and Budget Comparison reports will appear as if they have been paid.