Making a Journal Entry

  1. Choose Ledger from the Accounting menu and under Ledger, choose Ledger Entries. Or, if you have the Accounting toolbar active, click on the Ledger icon.
  2. Click on the Add button at the bottom of the window. This will open the New Entry window. Click on New Journal Entry/Custom Type.


     

  3. The Transaction Date will default to today's date. You may change it to another date.
  4. Press Tab and click on the down arrow beside the Type field, and choose the correct Type of entry (e.g.—Transfer) from the drop list.
  5. Pressing Tab, type Check Number and Written To, if applicable.
  6. Click on the down arrow next to the Vendor field to choose a vendor from the drop list, if applicable. Or, you may begin typing a vendor name, press the Tab key, and allow DonorWorks to auto-fill the vendor information. Press the Tab key again.
  7. Press Tab key, placing the cursor in Account field. Enter an expense account number in the Account field (i.e. - 7120 for Memorial Fund Expense). If you don't know the account number, click on the hand icon to open the Select Account window. Double-click on the account number you desire.
  8. Press Tab key and type the Debit amount.
  9. Press Tab key twice, placing the cursor in Account field. Enter an income account number in the Account field (i.e. - 4120 for Memorial Fund Income). If you don't know the account number, click on the hand icon to open the Select Account window. Double-click on the account number you desire.
  10. The credit amount will automatically be set to the debit amount entered in the first line. You may change this amount or enter a debit instead—just make sure that the total debits match the total credits. Continue to press Tab to add extra lines as needed.
  11. Check to see that the Difference is 0.00 and click Save or press Return/Enter.
NOTE: When using the Multi-Add function there is a checkbox to indicate that all of the entries will be of one type (i.e., Check, Deposit or Journal/Custom). If you do not click on the checkbox, then the New Entry selection window will pop up between entries.